Policies & Procedures

Attendance  |  Work Released and Collected  |  Late Work  |  Add / Drop Policy  |  Breach of Academic Integrity  |  Internships  |  Intersession  |  Transcript Information  |  Campus Rules and Classroom Conduct  |  Violations Requiring Recommendation for Expulsion:  |  Violations Against Persons  |  Violations Involving Property  |  Violations Against Public Decency and Good Morals  |  Violations Against Public Health and Safety  |  Miscellaneous Violations  |  Fire Code Violations  |  Hazing, Harassment, Sexual Harassment, and Terrorist Threat  |  Closed Campus  |  When Rules Apply  |  School Hours  |  Office Visits  |  Work Permits  |  Transportation  |  Breakfast / Lunch

AttendanceGo To Top of Page

Students are encouraged to attend school on a daily basis.  However, students who maintain A's and B's in all courses only need to attend each class twice per week with one of those days being via live broadcast.  Students who have a C grade in any class must physically attend campus twice per week.  Students who have a D or F in any class must attend 4 days per week.

We highly encourage students to come to school as often as they can.  Attendance at the Virtual Academy is based on work completion.  This means that students have to complete all of their assigned work for the week to get perfect attendance in each class.

Students are expected to be in class on time.

If a student is going to miss school or leave school early, their parent must call the main office.  Students can only be excused from school for illness, medical appointment, college visit, court visit or bereavement.

Students violating this attendance policy will be issued consequences such as Saturday School or Community Service at the school.

Work Released and CollectedGo To Top of Page

Student Work for the next week is always released on Friday.  Student work is, in most cases, due each day of the school week.  Students should refer to their class Canvas pages for specific due dates.

Late WorkGo To Top of Page

Assignments: Any work submitted after its due date is considered late work.  Late work is accepted at the Virtual Academy for partial credit, unless otherwise noted by the instructor.  

Add / Drop PolicyGo To Top of Page

Students have three school weeks to add or drop a class from the start of a new semester.  If a student drops a class after the third week of the semester they will receive an “F” for that class on their transcript.  To drop a class the student needs to complete a "drop class" form and have it signed by their parents and the teacher of the class.  They must then submit that form to the Director for final approval.  

The Director of the school can make an exception for extreme cases.

Breach of Academic IntegrityGo To Top of Page

All students must submit their own work.  Any plagiarized/copied work will receive a zero and the student will receive a Saturday School as a consequence.
  • Plagiarism/Copying is taking credit for work that you did not generate.  The Virtual Academy encourages collaboration.  But all students must submit their own version of the work in their own words.   Any amount of copying is a violation of this policy.
  • Students who allow another student to copy their work will also receive a zero on the work and a Saturday School as a consequence.
  • When a student violates our breach of academic integrity policy for the third time in a year they can receive an "F" in the class the third infraction happens in.  

InternshipsGo To Top of Page

  • Internships are optional. 
  • Students who choose an internship have to do a minimum of 5 hours per week of internship time.
  • Students can do three weeks of shadow days before deciding on an internship site.
  • A shadow day consists of finding a site to work at, shadowing for a day and then writing a thank you letter to the site.
  • The students grade will be based on either doing their 5 hours a week or doing a shadow day for a week (for no more than 3 weeks.)

IntersessionGo To Top of Page

  • We will run an Intersession at the end of each term.
  • 100% attendance is mandatory at Intersession to recover credit in a class.

Transcript InformationGo To Top of Page

Grades are assigned at the end of each semester.  Grades are assigned on an alpha-numeric scale of A, B, C, D or F.  A students GPA is calculated based on the following letter grade to number scale:
GPA Scale 
A = 4
B = 3
C = 2
D = 1
F = 0
NM = 0
I = 0
NM= No Mark
-Students with a No Mark are not being held at harm for the course.  They began the course but did not finish it for reasons outside of their control.
I = Incomplete
-A student has been granted additional time to complete a class.  The grade will be updated within 6 months.
Repeated Courses:
-Students can repeat any class that they would like.  The original class and grade remains on their transcript. Every attempt to repeat the course is also delineated on the transcript regardless of the grade.  The class that is replaced is marked with an "r" in the left hand column of the transcript.  This class will always appear on your transcript but it is not factored into your GPA.  

Campus Rules and Classroom ConductGo To Top of Page

In general, problems which are of a basic classroom nature such as tardiness, violation of class rules, non-participation, lack of effort, and poor academic progress will be handled by the Teacher.  Continued problems of this nature will be referred to the Director.  Students should be aware that all school rules and regulations apply while coming to school, going home from school, as well as during all school activities.  This includes the parking lots, and inside student vehicles.
  1. The EDUHSD Virtual Academy, like all high schools in El Dorado Union High School District, is a closed campus. This means that students need to stay on campus during their scheduled school day, and may not enter vehicles in the parking lot. Students may not enter ROP classrooms without permission or unless they are involved in the program. Students must sign-in upon arrival at the front office and in each classroom. Students will follow the "guest" procedures when purchasing breakfast or lunch at Union Mine by going directly to the cafeteria, selecting their food items, and returning immediately to the Virtual Academy.
  2. Students shall provide a Virtual Academy student ID to identify themselves when asked to do so by any staff member or bus driver on any campus of the El Dorado Union High School District. Students who refuse to identify themselves or do not follow the directions of an adult staff member may be suspended.
  3. Students shall not engage in any illegal activity at school or a school-sponsored activity.
  4. School authorities may search students and school properties for the possession of alcohol and other drugs based on reasonable suspicion of illegal activities. (Board Policy 5131.6)
  5. Students shall not smoke or use tobacco, or any product containing tobacco or nicotine (including electronic cigarettes or vaping devices), while on campus, while attending school-sponsored activities, or while under the supervision and control of District employees. Vaping devices of any kind are not allowed on school grounds.(Board Policy 5131.62)
  6. Students possessing, using, or selling alcohol or other drugs or related paraphernalia at school or at a school event shall be subject to disciplinary procedures including suspension or a recommendation of expulsion and referral  to law enforcement in accordance with law, board policy, and administrative regulations. The parking lot is school property.
  7. Students may not possess weapons, imitation firearms, or dangerous instruments of any kind in school buildings, on school grounds or buses, or at a school-sponsored activity away from school. (Board Policy 5131.7)
  8. Students shall respect school property
  9. Students shall use appropriate, respectful language at school and school-relates activities.
  10. Students shall not display overly romantic behavior at school or school activities.
  11. Students are strongly encouraged to dress appropriately for school. Students are expected to give proper attention to personal cleanliness and to wear clothes that are suitable for the school activities in which they participate. Students' clothing must not present a health or safety hazard or a distraction which would interfere with the educational process (BP 5132). The following shall apply to all regular school activities.
    1. Shoes must be worn at all times.
    2. Clothing, jewelry, and personal items (backpacks, fanny packs, gym bags, water bottles, etc) shall be free of writing, pictures or any other insignia which are crude, vulgar, profane, or sexually suggestive, which bear drug, alcohol, or tobacco company advertising promotions, and likenesses, or which advocate racial, ethnic, or religious prejudice.
    3. Clothes shall be sufficient to conceal undergarments at all times. See-through or fish-net fabrics, halter tops, off-the-shoulder or low cut tops, bare midriffs, and skirts or shorts shorter than mid-thigh are prohibited.
    4. Any perceived gang attire is specifically prohibited.
    5. Students may not wear spiked jewelry that may be used as weapons or accidentally hurt others.

      This dress code is part of the Administrative Regulations (AR 5132) for all schools within the El Dorado Union High School District, and is in effect while students are at school, riding district transportation, and participating in any school-related activity.
  12. Bikes, skateboards and the like may not be ridden wile on campus. They should be secured by the student at all times.

Violations Requiring Recommendation for Expulsion:Go To Top of Page

  • Under state law and Board of Education Policy, The EDUHSD Virtual Academy is compelled to recommend expulsion for:
    • Possessing, selling or furnishing a firearm
    • Brandishing a knife at another person
    • Unlawfully selling a controlled substance
    • Possession of explosives
    • Committing or attempting to commit sexual assault
  • The following offenses may result in disciplinary action which may include Saturday School, suspension, and recommendation for transfer to another program or expulsion.

Violations Against PersonsGo To Top of Page

  1. Assault and / or battery
  2. Weapons or other dangerous objects (any knife)
  3. Fighting
  4. Hazing, harassment (includes sexual harassment)
  5. Interference / obstruction of staff member
  6. Verbal abuse
  7. Racial or ethnic slurs
  8. Defiance of authority

Violations Involving PropertyGo To Top of Page

  1. Theft or robbery
  2. Extortion / attempted extortion
  3. Unauthorized use of school property
  4. Damage to school or private property

Violations Against Public Decency and Good MoralsGo To Top of Page

  1. Gambling (games of chance with stakes)
  2. Acts of vulgarity / profanity
  3. Offensive social behavior

Violations Against Public Health and SafetyGo To Top of Page

  1. Possession / use of illegal substances, i.e. alcohol, drugs
  2. Possession of illegal paraphernalia
  3. Misrepresentation / sale / delivery / furnish and substance as a controlled substance
  4. Tobacco-possession

Miscellaneous ViolationsGo To Top of Page

  1. Disruptive behavior
  2. Forgery and dishonesty
  3. Distribution of obscene, libelous, slanderous literature
  4. Gang related activity
  5. Misbehavior on school bus
  6. Violation of suspension rules
  7. Unauthorized visiting of other campus
  8. Disruptive cell phone use
  9. Bullying

Fire Code ViolationsGo To Top of Page

  1. False alarm
  2. Lighting a fire
  3. Pyrotechnics (fireworks, firecrackers)
  4. Blocking a marked fire lane

Hazing, Harassment, Sexual Harassment, and Terrorist ThreatGo To Top of Page

No students shall engage in hazing or harassing behavior, sexual or otherwise toward another student or staff member.  Harassment/hazing includes willful engagement in unwelcome verbal or physical behavior that creates a hostile environment of another person or group of people.  Included, but not limited to:  words, touching, gestures, notes, pictures, signs, posturing, or any other behavior that creates a hostile or threatening environment.
The District also prohibits any form of retaliation against any student who files a complaint or report regarding an incident of discrimination, harassment, intimidation, or bullying.
Board policy and administrative regulations 5145.3: More details regarding reporting and investigating discrimination, harassment, intimidation, and bullying please refer to your schools website, the El Dorado Union High School District’s website at www.eduhsd.net, or ask your schools administration for a copy of Board Policy 5145.3 and Administrative Regulation 5145.3.

Closed CampusGo To Top of Page

The EDUHSD Virtual Academy maintains a closed campus – once a student arrives on campus, he/she must stay.  Whenever there is a need to leave school, for any reason, students must check out through the attendance office.  Students should bring parent notes to the office for a pass, or may request the office to phone home if necessary.  Failure to do so will result in progressive discipline consequences.

When Rules ApplyGo To Top of Page

  • In the El Dorado Union High School District school rules apply to students in many instances.
  • The school rules apply when students are at school.
  • The rules apply when they are going and coming from school.
  • The rules also apply when they are at any school (not just the Virtual Academy) event or on any school campus.

School HoursGo To Top of Page

Start time:  The school office is open every day from 7:30 -3:30.  School starts at 7:55 am. School ends at 12:35 on Mondays and 2:35 on Tuesday through Friday.  Each student’s schedule is unique and students attend based on their individual needs.

Students attend their Internships based on mutually agreed upon days/times after conferring with their Mentors and the Internship Coordinator. 

See the school calendar for early release and holidays.

Office VisitsGo To Top of Page

When parents or students need a transcript or other paper work, it is always helpful to call in advance stating what you will need.  Arriving unannounced with such a request may require some wait time as the office staff may have other activities requiring their immediate attention.

If parents are interested in meeting with a teacher or other staff member, an appointment shall be arranged in advance.  Parents and visitors must check in at the front office before entering any classrooms or the commons area.

If a student needs to be removed from school during regular school hours, a parent or guardian must sign out that student in the office.  Students and families are strongly discouraged from missing school (see “Master Agreement).

Work PermitsGo To Top of Page

California State Law Requires that:
  1. All minors under 18 years of age must have a work permit issued by the school before being employed.
  2. Work permit applications may be obtained in the office. These permits are issued pending verification of regular school attendance.
  3. Students must be eligible maintaining good academic progress to have and maintain a work permit.

TransportationGo To Top of Page

The EDUHSD Virtual Academy is an independent study school.  Students and parents are encouraged to provide their own transportation. However, Virtual Academy students do have access to the district bus system.  The Office Staff can assist students needing help with transportation.  Students need to notify their instructor or the office staff as early in the day as possible if they need transportation.
School Bus Rules:
  1. All school rules apply on the bus.
  2. Follow the directions of the driver.
  3. Stay seated at all times while the bus is moving.
  4. Be courteous; keep hands and feet to yourself.
  5. No swearing, rude gestures, teasing, put downs, or excessive noise.
  6. No tobacco products of any kind, including lighters, or matches. No drugs or alcohol.
Contact 530-622-5081 ext. 7250 for any transportation related questions.

Breakfast / LunchGo To Top of Page

Food service is available at Union Mine High School.  Breakfast is served starting at 7 AM.  Lunch is served based on the Virtual Academy’s class schedule, but generally between 12:30-1:00 daily.  Students are required to notify the office staff if they are planning on purchasing lunch or participating in the federal lunch program as early as possible in the school day.  Students will need their ID card and pin number to purchase meals.  Students are guests on the UMHS campus and are expected to go directly to the UMHS cafeteria and return immediately to the Virtual Academy.